Initiatives in Protecting Personal Information

Basic Policy Regarding the Protection of Personal Information of the Japan Oil Transportation (JOT) Group

Japan Oil Transportation and the Japan Oil Transportation Group recognize the importance of personal information obtained through business activities and that we have a social responsibility to protect such information. Therefore, we are taking the following initiatives.

1. Respect for Individual Personal Information
We clarify the purpose for using personal information, gather them with the consent of the provider and use them within the scope required to achieve the purpose. If a user requests disclosure or correction of personal information, we will respond within a reasonable scope.

2. Personal Information Protection System
Our internal system clarifies the roles and responsibilities when carrying out this policy under the authority of the Personal Information Supervisor.

3. Safe Management of Personal Information
All personal information is correctly properly managed using necessary measures so there are no problems such asto avoid loss, destruction, manipulation modification or leakage due to reasons including unauthorized access, theft or embezzlement, etc. In addition, we carry out proper management and supervision when personal information is entrusted with to an outside party.

4. Compliance to Personal Information Laws and Other Standards
We strictly comply with laws and regulations pertaining to the protection of personal information as well as internal regulations.

5. Continuous Improvement of the Compliance Program
We have developed a compliance program regarding the protection of personal information and we train our employees in this matter. This program undergoes continuous reviews and reforms to comply with factors such as business operations, laws, the social environment and environmental changes.

Purposes for Using Personal Data

We use personal data held by the Japan Oil Transportation and the JOT Group to provide the following and their accompanying services.

• Transportation of petroleum products (gasoline, kerosene, etc.) by rail tank car and truck
• Transportation of high pressure gas (LNG, etc.) by rail freight container, truck and an intermodal transportation system
• Transportation of materials such as petrochemicals by rail freight container, truck and an intermodal transportation system (domestic and international), leasing freight containers, rental and leasing of rail refrigerated and freezer freight containers
• Solar power generation business
• Real estate renting
• Other business activities related to or accompanying the above business activities
  (1) Recruitment, contacting and inquiring with shareholders and retirees
  (2) Contacting and inquiring about other general business matters

Last updated: June 30, 2023